Please note that this article references a previous version of Planday. If you are fully up to date, visit this article instead.

You can effectively track and record revenue for your business inside Planday. This article will guide you through how to add your revenue to Planday, track daily labour costs, and enter a forecast to track and compare with your actual sales targets. 

Step 1: Enable the revenue feature

Navigation: Schedule > Schedule

Navigate to your schedule, then select the revenue check box to the right of the weekly date range. You'll see some blank fields appear below each day. 

Step 2: Create units

Navigation: Settings > Revenue > Units

You need to create at least one revenue unit. A unit is a cost center that holds both the labour costs and revenue. You can create multiple units per Departments if required.

Step 3: Enter your daily sales forecast

Navigation: Schedule > Schedule

In the blank fields you'll see below each day, enter your daily sales forecast. For a more realistic view of your labor costs in relation to revenue, enter your forecast for each day of the week. After you have done this, a percentage will show as an indicator of your daily labour percentage. If the box is red, you have exceeded the budgeted cost you set. If the box is green, you are either on par with or under your budgeted labour percentage.


Step 4: Monitor labour percentage against forecast sales

Navigation: Schedule > Schedule 

After forecasting for the week, you can see what your labour percentage will be IF you reach your forecasted sales/revenue predictions.


Step 5: Update actual sales during the week

Navigation: Schedule > Schedule

As the week goes by you will need to update your actual sales into the daily revenue tab. This will either increase or decrease your actual labour percentage as the week continues allowing you to make better decisions on cutting hours or perhaps increasing sales to allow you to hit your targeted labour budget. 

Next Steps: Set weekly or monthly budgets

Navigation: Settings > Reports > Revenue

All of the above are basic steps to get started with revenue. With this in place you may want to return to the revenue tab found in Settings to set weekly or monthly sales and labour budgets to get a more accurate picture of your performance week on week.

Please contact us to find out more about revenue, forecasting and calculating labour percentages.

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