Using the Planday app’s calendar synchronization function, you can set your shift schedule to display inside your phone’s calendar app so you can see your work and personal schedule at the same time.

You can set your calendar app to update automatically or at fixed intervals. The most useful benefit of this feature is that you can see your shifts integrated into your mobile calendar without having to open the Planday app. At the same time, depending on your calendar app, you can also get alerts for incoming shifts reducing your chance of missing work.

💡 Syncing with iOS devices usually works fine. To sync your shifts with calendars other than the iOS version, they must support syncing by URL. If in doubt, find out from your app's support department whether this is possible.

⚠️ Please note that the synchronization is not instantaneous and that new shifts you are assigned may not show immediately until your calendar syncs. As such, we recommend using this feature in conjunction with the Planday app and not as a replacement.

Set up iOS calendar synchronization

To synchronize your shifts with the iOS calendar app, first log into the Planday app, then follow these steps:

  1. Tap your profile icon

  2. Press Sync with your calendar option

  3. Choose Sync with Calendar option from the list

  4. Press Subscribe when you are asked to add a subscription

  5. You will be shown a preview of your calendar, press Add

Your shifts will now be added to the Calendar app and can be found in the Subscribed section under Calendars.

Refreshing the Calendar app manually

  • Open the iOS Calendar app.

  • Select Calendars at the bottom of the screen.

  • Swipe down on the list to refresh.

If you are experiencing issues with your Calendar synchronization, we recommend contacting Apple support here.

Synchronizing with other calendar applications via link

To synchronize your shifts with other day planners that support calendar sync via URL, you will first need to retrieve your Planday calendar's URL. To do so, follow these steps:

  1. Tap your profile icon

  2. Press Sync with your calendar option

  3. Press Copy calendar link option from the list

The URL will then be copied to your phone’s clipboard. Depending on your calendar of choice, the next step may require you to use a computer to input the calendar sync URL into your calendar or paste it into the sync calendar option of your intended app.

Add to Google Calendar

As an example, we will add our Planday shifts to our Google Calendar using this URL.

  1. First, Copy calendar link shown in the steps outlined above.

  2. Next, open Google calendar on our computer, in this case, a MacBook.

  3. You can use several methods to send your calendar URL from phone to desktop, such as a messaging app, by mail, or by copying it manually.

  4. In Google Calendar, just above My Calendars, click the + button, then select the option From URL.

💡 When adding the calendar URL to Google calendar, add https:// to the beginning of the URL before you paste it. Otherwise, you will receive a message telling you that the URL is invalid.

With this step complete, your Planday shifts will now be displayed and synchronized in your Google calendar.

Set up Android calendar synchronization

To synchronise your shifts with a calendar, first log into the Planday app for Android then follow these steps:

  1. Tap your profile icon

  2. Go to Sync with calendar section and press COPY LINK

  3. Open the calendar app on your google device and press Manage calendars.

  4. You can then paste the URL from your clipboard to Subscribe to the calendar.

Still have questions? Reach out to the Planday administrator in your company or your direct manager if you need help regarding this feature.

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