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How to synchronise your schedule with an external calendar
How to synchronise your schedule with an external calendar

Follow these steps to sync your Planday schedule with a calendar that supports URL synchronisation.

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For all users of Planday app.

See instructions to synchronise on Android or with the iPhone's calendar app.

  • Please note that the screenshots may look slightly different between Android and iOS, but the process remains similar.

  • Make sure to use the latest Planday app and update to newer versions as they are released.

What is calendar synchronisation via URL

Planday offers a default calendar URL for synchronisation with external calendars. The external calendar must support synchronisation via URL to synchronise your schedule.
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For example, not all Android calendars allow direct synchronisation via calendar URLs. If in doubt, find out in the support area of your provider whether this is possible.

How to synchronise your schedule with an external calendar

To synchronise your shifts with an external calendar, first log into the Planday app and follow these steps:

  1. Tap your profile icon.

  2. Copy the calendar URL to the clipboard.

    1. Android - Tap Copy Link under the Sync with Calendar section.

    2. iPhone - Tap Sync with calendar > Copy calendar link.

The URL will then be copied to your clipboard. In the next step, you must paste it into the desired calendar app or the respective destination on the computer.

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Example: Synchronisation with Google Calendar

  1. First, copy the calendar URL as described in the steps above.

  2. Open Google Calendar - Go to Calendar.Google.com from your web browser.

  3. You can bring the URL from the smartphone to the computer. Use a messenger application, email yourself the link, or copy it manually.

  4. In Google Calendar, go to Other Calendars > Press the plus icon ➕ > select From URL.

Planday EN Screenshots for HC.001.png

Now paste the Planday URL directly into the From URL field, and press Add calendar. Optionally, you can rename this calendar to something appropriate such as Planday Shifts.

Please note:

Make sure the calendar URL starts with https:// before inserting it. Otherwise, you'll receive an error message stating the URL is invalid.

Planday EN Screenshots for HC.002.png

With this step complete, your Planday shifts will now be displayed in your Google Calendar. This can be synchronised with other calendar apps on your phone as required.

Planday EN Screenshots for HC.003.png

Please note:

Calendar sync isn't instant, so new shifts may not appear immediately. We advise using the Planday app for real-time updates.

Example: Synchronisation with Outlook.com

It is now possible to sync your Planday shifts with your Outlook.com calendar.

  1. Copy the URL from the Planday app as described in the steps above.

  2. Follow this guide on Outlook.com: Import or subscribe to a calendar in Outlook.com

See related articles:

ℹ️ Need more help?

Contact your Planday admin or leader for guidance on how to use Planday.

🔍 Search the Help Center | See video tutorials at Tutorials.Planday.com

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This list helps people find the right information in the Help Center. It might have led you here if you were looking for this topic in another language or used certain keywords. To change the Help Center language, go to the top right corner of this page.

Outlook, Gmail, Kalender, subscribe to a calendar, Outlook.com, calen

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