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Whether your business is in retail, health care, or the hospitality industry, your Schedule data can be very useful. However, it might be as evident how and what to use to get meaningful insights into how well and efficient your business is performing.

Here's a list of examples, for you to use as a starting point.

  • track the staff you need: if you input how many employees you need to have working per day in a Data - Business metric and compare that with the number of assigned shifts for the same day, in a Formula - Business metric.

    Could be useful for cafes, restaurants, bars or pubs, health care facilities, hotels, logistics or security, fitness and leisure facilities, cinemas, amusement parks.
  • track working hours: a Formula - Business metric can help you compare the assigned shift hours with the hours tracked with Punch clock (imported in a Data - Business metric)

    Could be useful for businesses that can be affected by spontaneous events like those offering logistics or security services. health care facilities or hotels.
  • spot the most profitable times: a Formula - Business metric can be used to calculate your profit through a formula that takes into account your sales revenue (imported in a Data metric from a POS system, for example), your staff cost (could be calculated as the hourly multiplied with the number of hours from assigned shifts) and other costs (imported in a Data metric from your bookkeeping records).
    If your restaurant applies lunch or dinner deals or your bar hosts themed parties, a setup like this would highlight if the deals or parties are adding the value you expected.
    Schedule cost will be available soon, as a Schedule element, within Formula Business metrics.

    Could be useful for cafes, restaurants, bars or pubs, health care facilities, hotels, logistics or security, fitness and leisure facilities, cinemas, amusement parks.
  • keep an eye on your ticket prices: if you set up a simple Formula metric that inspects ticket sales (imported in a Data metric, for instance) against your payroll costs (which could be either calculated from the Schedule data in a Formula metric or imported in a Data metric from your payroll tool), you make sure that your tickets and deals are set at the optimal price point. Depending on your setup, you might be able to spot differences in ticket sales per day or per employee.

    Could be useful for cinemas, amusement parks, larger bars or pubs.
  • make sure that you are always prepared: if your business is highly influenced by unpredictable events (for instance, a sudden increase in the number of admissions at a health care facility), a simple Formula metric setup would be able to calculate how many employees you will need at work for the upcoming period based on your demand (imported in a Data metric).
    For instance, if every 6 new admissions at your facility would indicate that 2 more employees are needed in your Schedule.
    This is a small variation to the demand planning scenario described in detail in this article.

    Could be useful for health care facilities, hotels, logistics businesses.

It is very likely that none of the examples above describes something that fits your business or organization. You could still use them as a guideline for mapping out which data point would be useful for you.

You can also take a look at our step by step guide for setting up business metrics for shift planning (demand planning), to get familiar with the Business metrics feature.

If you have a specific metric or example you'd like to set up, you can always contact our support team for assistance.

Start by think of what data would be most valuable to know when you are assigning shifts or planning ahead. Then break it down in parts and see whether there is a way to gather the information you need.

The only thing you would have to do is to assemble a combination of metrics (Data or Formula) and Schedule elements containing that information and show it your Schedule, so Planday can do the work for you.

Previous: FAQ - Business metrics

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