Payroll Prints can add extra columns of information to the Excel payroll export. This data can either be taken from the Employee profile, or from the Schedule.
For example, you may need an employee's email address on your payroll export so your accountant can send out e-payslips. Your payroll export can include this, customized through payroll Prints.
The customizations you add with payroll Prints only apply to the Excel format of the payroll export. Payroll prints do not affect CSV, PDF, Dynamic, or Integration payroll reports.
To find Payroll prints, navigate to Settings > Payroll > Prints.
If you cannot find Prints, contact our support team to have this enabled.
Each entry on the list displayed here represents a column on your current payroll report (Excel format).
The Name of the field is customizable and will show as the column header on the payroll report, while the Data field is the type of data that will be brought into this column.
Through Sort order, you can organize how the columns will appear on the report, on a smallest first and largest last basis.
To add more fields, simply click on Create, and choose from the Excel data field dropdown list the field you need. This will show all the information you can bring into your payroll report.
Any Data field marked with a person icon will contain personal data from the Employee profile, while the other type will be scheduling data (marked with a board-like icon). This allows you to create a comprehensive payroll report with both Employee and Schedule data.
Select the data field you need, give it a name (so you can easily find it later), and type the sort order number (a small number would be displayed before a larger one, in the report).
Click Save and your new field should appear in the Prints list and on your Excel payroll report from the next export.
Here's how an Excel payroll report header looks when exported with additional fields set up, from payroll Prints: