🎯 This article is for schedule managers and admins looking to adopt DST changes. Looking for summer to winter DST transition?

This article highlights what you need to know to keep your records in Planday accurate if you have scheduled shifts that overlap daylight saving time changes.

When does DST start this year?

DST transition for the winter to summer seasons can occur at different dates around the year across the globe. This year, the changes will occur on the following days:

  • For EU πŸ‡ͺπŸ‡Ί countries & UK πŸ‡¬πŸ‡§ on 26 March 2023. The time adjustment usually occurs on the last Sunday of March.

  • For the US πŸ‡ΊπŸ‡Έ & Canada πŸ‡¨πŸ‡¦ on 12 March 2023. The time adjustment usually happens on the second Sunday of March.

  • For Australia πŸ‡¦πŸ‡Ί & New Zealand πŸ‡³πŸ‡Ώ on 2 October 2022. The time adjustment usually occurs on the first Sunday of October.

For other regions, you can find more information on TimeAndDate.com

When the DST period begins, the clocks advance one hour during the warmer months. Practically, this means that on the date when the DST period begins, the clock will instantly advance by one hour (for instance, when the clock strikes 01:00 am, it would immediately become 02:00 am instead. So, on this date, the hour between 01:00 and 01:59:59 disappears in any given time zone).

πŸ’‘ Please note that the exact time for the clock adjustment depends on the time zone of your country, and it can be different from the example given above. This change usually happens during the night to minimise work schedule disruptions.

What does this mean for you, and how to make adjustments in Planday

The DST practice can have different implications for managing your organisation in Planday. It depends on your policies and the country where you conduct your operations. The following fixes only apply if you have night shift employees working at a time that crosses over a DST change.

⚠️ Planday does not support automatic DST adjustments for shift duration. If you need to switch to DST, you must check and manually correct your payroll and schedule.

  • Check and edit the shift duration for the shifts that overlap with the DST. As the clock changes forward (and one hour will be removed), you should ensure that the shift duration remains correct.

    🧩 For example, if a shift starts at 10:00 pm and ends at 04:00 am, it should account for six payable hours. But, if it is scheduled on a DST start day, it might account for seven rather than six hours. This means that you will need to manually decrease the length of this shift for it to account for the worked hours correctly (remove one hour).

  • Check your payroll data to ensure no discrepancy or miscalculation in the number of hours worked for the date when daylight saving time changes occurred. If your payroll data depends on approved shifts and, by extension, on the duration of those shifts, making sure that the shift duration is correct should be also enough to correct your payroll data.

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