Every year, in the Spring, time changes happen as part of the daylight saving time practice.

This article highlights what you need to know and do, for your records to stay accurate:

When does Daylight saving time begin?

Daylight saving time adjustments for the Spring season can occur at different dates around the year, across the globe.

This year, the changes will occur on:

  • for EU countries & UK: 28th of March 2021
    The date changes every year. The time adjustment usually happens on the last Sunday of March

  • for the US & Canada: 14th of March 2021
    The date changes every year. The time adjustment usually happens on the second Sunday of March

  • for the Australia & New Zealand: 3rd of October 2021
    The date changes every year. The time adjustment usually happens on the first Sunday of October

For other regions, you can find more information here, or here.

When the Daylight saving time period begins, the clocks are advanced one hour for warmer months, so that darkness falls at a later time.

This practice is in place in an effort to make better use of natural daylight.

Practically, this means that on the date when the Daylight saving time period begins, the clock will instantly advance one hour (for instance, when the clock strikes 01:00 am, it would instantly become 02:00 am instead. So, on this date, the hour between 01:00 and 01:59:59 disappears).

Please note, that the exact time for the clock adjustment depends on the time zone of your country, and it can be different than the given example.

This change usually happens during the night, to minimize disruptions in working schedules.


What does this mean for you and how to make adjustments in Planday

The Daylight saving time practice can have different implications on how you manage your organization in Planday, as it depends both on your policies and on the country where you conduct your operations.

If and when you need to switch to Daylight saving time, you will need to check and correct your payroll and schedule.

Planday does not support automatic adjustments for shift duration, so you need to:

  • check and edit the Shift duration for the Shifts that overlap with the Daylight saving time change. As the clock changes forward (and one hour will disappear) you should make sure that the shift duration remains correct.

    For example, if a shift starts at 22:00 pm and ends at 04:00 am, it should account for 6 payable hours.
    But, if it's scheduled for the 28th of March 2021, it might account for 5 rather than 6. This means that you will need to manually increase the length of this Shift for it to account for the worked hours correctly (add one hour).
  • check your payroll data, to make sure that there is no discrepancy or miscalculation in the number of hours worked for the date when daylight saving time changes occurred.

    If your payroll data depends on approved Shifts (and by extension, on the duration of those Shifts), making sure that the Shift duration is correct should be enough to also correct your payroll data.

If you encounter any issues or you require assistance to make those adjustments, please reach out to our support team (through the chat icon at the bottom right corner).

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