🎯 This article is for schedule managers and admins switching back from DST. Looking for winter to summer DST transition?

This article highlights what you need to know to keep your records in Planday accurate if you have scheduled shifts that overlap daylight saving time changes.

When does DST end this year?

DST adjustments for the summer to the winter seasons can occur at different dates around the year across the globe. This year, the changes will occur on the following days:

  • For EU πŸ‡ͺπŸ‡Ί countries & UK πŸ‡¬πŸ‡§ on 30 October 2022. The time adjustment usually occurs on the last Sunday of October.

  • For the US πŸ‡ΊπŸ‡Έ & Canada πŸ‡¨πŸ‡¦ on 6 November 2022. The time adjustment usually happens on the first Sunday of November.

  • For Australia πŸ‡¦πŸ‡Ί & New Zealand πŸ‡³πŸ‡Ώ on 2 April 2023. The time adjustment usually occurs on the first Sunday of April.

For other regions, you can find more information on TimeAndDate.com

When the DST period ends, the clocks are set back one hour during the colder months. Practically, this means that on the date when the DST period ends, the clock will instantly go back by one hour (for instance, when the clock strikes 02:00 am, it would immediately become 01:00 am instead. So, on this date, the hour between 01:00 and 01:59:59 occurs twice in any given time zone).

πŸ’‘ Please note that the exact time for the clock adjustment depends on the time zone of your country, and it can be different from the example given above. This change usually happens during the night to minimise work schedule disruptions.

What does this mean for you, and how to make adjustments in Planday

The DST practice can have different implications for managing your organisation in Planday. It depends on your policies and the country where you conduct your operations. The following fixes only apply if you have night shift employees working at a time that crosses over a DST change.

⚠️ Planday does not support automatic DST adjustments. If you need to switch from DST, you must check and manually correct the affected shifts on the Schedule by increasing the shift duration or adjusting the Punch Clock entries by adding an hour.

  • Check and edit the shift duration for the shifts that overlap with the DST. As the clock changes backward (and one hour will occur twice), you should ensure that the shift duration remains correct.

    🧩 For example, if a shift starts at 10:00 pm and ends at 04:00 am, it should account for six payable hours. But, if it's scheduled on a DST end date and we gain an hour, you'll need to manually increase this shift until 05:00 am, or adjust the Punch Clock entry, so that it accounts for seven hours instead of six.

  • Check your payroll data to ensure no discrepancy or miscalculation in the number of hours worked for the date when daylight saving time changes occurred. If your payroll data depends on approved shifts and, by extension, on the duration of those shifts, making sure that the shift duration is correct should be also enough to correct your payroll data.

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