Every year, in the Fall, time changes happen as part of the daylight saving time practice.
This article highlights what you need to know and do, for your records to stay accurate:
When does Daylight saving time end?
Daylight saving time adjustments for the Fall season can occur at different dates around the year, across the globe.
This year, the changes will occur on:
for EU countries & UK: 31st of October 2021
The date changes every year. The time adjustment usually happens on the last Sunday of October
for the US & Canada: 7th of November 2021
The date changes every year. The time adjustment usually happens on the first Sunday of November
for the Australia & New Zealand: 4th of April 2021
The date changes every year. The time adjustment usually happens on the first Sunday of April
When the Daylight saving time period ends, the clocks are set back one hour, during the colder months.
This practice is in place in an effort to make better use of natural daylight.
Practically, this means that on the date when the Daylight saving time period ends, the clock will instantly go back by one hour (for instance, when the clock strikes 02:00 am, it would instantly become 01:00 am instead. So, on this date, the hour between 01:00 and 01:59:59 occurs twice in any given time zone).
Please note, that the exact time for the clock adjustment depends on the time zone of your country, and it can be different than the given example.
This change usually happens during the night, to minimize disruptions in working schedules.
What does this mean for you and how to make adjustments in Planday
The Daylight saving time practice can have different implications on how you manage your organization in Planday, as it depends both on your policies and on the country where you conduct your operations.
If and when you need to switch from Daylight saving time, you will need to check and correct your payroll and schedule.
Planday does not support automatic adjustments for shift duration, so you need to:
check and edit the Shift duration for the Shifts that overlap with the Daylight saving time change. As the clock changes backward (and one hour will occur twice) you should make sure that the shift duration remains correct.
For example, if a shift starts at 22:00 pm and ends at 04:00 am, it should account for 6 payable hours.
But, if it's scheduled for the 31st of October 2021, it might account for 7 hours rather than 6. This means that you will need to manually decrease the length of this Shift, for it to account for the worked hours correctly (remove one hour).
check your payroll data, to make sure that there is no discrepancy or miscalculation in the number of hours worked for the date when daylight saving time changes occurred.
If your payroll data depends on approved Shifts (and by extension, on the duration of those Shifts), making sure that the Shift duration is correct should be enough to also correct your payroll data.
If you encounter any issues or you require assistance to make those adjustments, please reach out to our support team (through the chat icon at the bottom right corner).