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ℹ️ Important read: Overview of Payroll supplements ; TOIL management explained.
What is a Time supplement?
A Time Supplement adds overtime to employees’ overtime or TOIL (Time Off in Lieu) accounts. For example, employees may receive time compensation at a rate of time and a half (150%) for specific days, such as bank holidays, during specific times.
How to create a Time supplement?
To create a Time supplement,
Go to Settings > Payroll supplement and click Create.
Choose the supplement type Normal supplement.
Add a title for the supplement.
Under "Hourly wage," choose the option % (overtime).
Specify the start and end times for the supplement.
Enter the percentage (e.g., 150% for time and a half).
Example: If employees should receive 4 hours and 30 minutes for 3 hours worked (time and a half), insert 150%.
Choose the days of the week it should apply OR select the bank holiday calendar if the time supplement applies on bank holidays.
Select the employee groups and types to which it should apply.
Choose the applicable shift types.
If you don’t see this option, contact our Support team.
Indicate whether it affects salaried employees and breaks.
Specify if it applies across midnight.
Click Save.
Note: Shifts need to be approved in the Schedule for the hours to be added to the overtime (TOIL) account.
See an example of a Time supplement applied to an employee.
See an example of a Time supplement applied to an employee.
Eva works an evening shift of 3 hours. A Time supplement of 150% adds 4,5 hours to her overtime (TOIL) account. To view this her profile:
Go to People > Employees.
Edit the employee and go to the Time off in lieu tab.
Good to Know
If you make changes to the rate of a time supplement for a locked payroll period, the changes will not take effect. You will need to contact a Support consultant to unlock the payroll period for the changes to apply.
Ensure that shift types which add to or deduct from the TOIL account are not registered twice: once under the time supplement and again under Settings > Leave & Overtime > Advanced > Shift types for Time off in lieu accounts. If they are registered in both places, Planday will incorrectly add too many hours to the account.
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