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How to invite employees to Planday
How to invite employees to Planday

Learn how to invite a new employee or a team to Planday.

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For admins and HR managers. See How to create or edit employees here.

Invite multiple employees to Planday

If you want to invite multiple employees to Planday, go to People > Employees > Tools > Send Invitations and select the Departments you wish to invite.

The employees will receive their invites once you press Send as email, and you will see an overview of which employees the invitation has been sent to.

Because invitations are sent to the employees by e-mail, they must be registered with a valid e-mail address as their username.

Planday EN Screenshots for HC.206.png


If an employee didn't receive the invitation email to Planday, you can check Why can't I log into Planday? — FAQs to find an answer.

Invite a single employee to Planday

If you wish to send an invite to an individual employee,

  • Go to the People page

  • Hover over the employee's name

  • Click the Invite employee icon in the list view to send them an invitation to join your Planday organisation.

Planday EN Screenshots for HC.207.png

Alternatively, you can open the quick edit menu and click the invite employee icon.

Employee invitation status for HR managers

When you add people to Planday, you can check their invitation and joined status to easily identify who needs an invitation and who hasn't accepted yet.

  • Under People > Employees > Misc you can find two additional groups Not invited and Invited.

  • Use these as filters to sort out who is where in their journey and follow up in cases where the employee has not accepted their invitation to join Planday. screenshot.001.png

🟠 Not Invited:

  • Indicates the employee is yet to receive their invitation email to join Planday.

🔵 Invited But Unaccepted:

  • The employee has been invited but hasn't logged in yet to Planday.

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