Skip to main content

How to sync your Planday schedule with an external calendar

Follow these steps to sync your Planday schedule with any calendar that supports URL synchronisation.

Saad Saeed avatar
Written by Saad Saeed
Updated over 6 months ago

🔓 Access level in Planday: Any.

🌐 Subscription plan: Any.

⏱️ Set up time: 1 min. Reading time: 2 min.

✅ Required steps: Download the latest Planday app.

ℹ️ Important read: Sync instructions for iOS. Sync instructions for Android.

What is calendar sync via URL?

Planday app provides a calendar URL to sync your shifts with an external calendar. This lets you view your work schedule alongside personal events, helping you plan your life more easily. Get the sync URL from the iOS or Android Planday app to link with your favourite calendar app or online service.

Syncing steps

  1. Log into the Planday app.

  2. Go to your profile.

  3. Copy calendar URL:

    • On Android: Tap Copy Link under Sync with calendar.

    • On iPhone: Tap Sync with your Calendar > Copy Calendar Link.

Next, paste the URL into your external calendar app.

image.png

Example: Sync with Google Calendar

  1. Copy the Planday calendar URL as above.

  2. Go to Google Calendar on your computer.

  3. Under Other Calendars, press the ➕ icon, select From URL, and paste the URL.

  4. Click Add Calendar and optionally rename it.

Planday EN Screenshots for HC.001.png

Please note:

Ensure the URL starts with https:// to avoid errors.

Planday EN Screenshots for HC.002.png

Your shifts will now display in Google Calendar, which can sync with other apps on your phone if needed.

Planday EN Screenshots for HC.003.png

Please note:

Calendar syncs may take time, so for immediate updates, always check the Planday app for an up to date schedule.

Example: Sync with Outlook.com

It is now possible to sync your Planday shifts with your Outlook.com calendar.

  1. Copy the Planday URL as described.

  2. Follow Microsoft’s guide to subscribe to a calendar on Outlook.com.

See related articles:

ℹ️ Need more help?

Contact your Planday admin or leader for guidance on how to use Planday.

🔍 Search the Help Center | See video tutorials at Tutorials.Planday.com

Tags

This list helps people find the right information in the Help Center. It might have led you here if you were looking for this topic in another language or used certain keywords. To change the Help Center language, go to the top right corner of this page.

Outlook, Gmail, Kalender, subscribe to a calendar, Outlook.com, calen

Did this answer your question?