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How to synchronise your schedule with the iPhone calendar app
How to synchronise your schedule with the iPhone calendar app

Follow these steps to sync your Planday schedule with the iOS Calendar app and get alerts for your upcoming shifts.

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For all users of the Planday app.

  • Make sure to use the latest Planday app and update to newer versions as they are released.

Set up iOS Calendar synchronisation

To synchronise your shifts with the iOS Calendar app first log into the Planday app on your iPhone then follow these steps:

1. Tap your profile icon

2. Press Sync with your calendar option

3. Choose Sync with Calendar option from the list

Planday EN Screenshots for HC.001.png

4. Press Subscribe when you are asked to add a subscription

5. You will be shown a preview of your calendar, press Add

Your shifts will now be added to the Calendar app and can be found in the Subscribed section under Calendars. By default, you will also get alerts before your shift starts.


How to refresh the Calendar app

Your iOS may have a pull or fetch setting based on how often it will synchronise an external calendar URL. To manually refresh the iOS Calendar app you can follow these steps:

  • Open the iOS Calendar app.

  • Press Calendars from the bottom of the screen.

  • Swipe down on the list to manually refresh the calendar list.

To view or update your Calendar app’s update frequency on iOS, go to Settings > Calendar > Accounts > Fetch New Data. Here you can set how often the calendar app should fetch new data, for example, Automatically, Hourly or Every 15 minutes.

Please note:

Calendar sync isn't instant, so new shifts may not appear immediately. We advise using the Planday app for real-time updates. If there are Calendar app sync issues, contact Apple support.

See related articles:

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