Working time rules - Use cases
Find use cases for the different Working time rules you can create if you want to keep track of how much your employees work.
Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

Depending on your country, business sector, or workers’ union, you may have Working time rules that must be adhered to. With Planday you can create these rules and enable the system to notify you when your schedule conflicts with them.

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To edit an existing Working time rules go to Settings > Schedule > Working time rules > press edit by hovering over an existing rule.

To set up a working time rule go to Settings > Schedule > Working time rules > Create
You can find a list of the most commonly used rules you can choose from and apply to your Planday set-up.

Common use cases for Working time rules:

Shift duration

Here you can set a maximum number of hours that a shift can be scheduled. You can choose which employee groups and employee types this rule should apply in case you need to create multiple rules.

In the following example, no employee should work more than 10 hours excluding any shifts marked as holidays or off time.

Working days in a calendar week

Here you can define the maximum number of days an employee can work in a given week.

In the following example, no employee should work more than 6 days a week excluding the shifts marked as holidays.

Consecutive working days

If you want to set how many days in a row an employee can work after which they should be forced to have an off, you can apply a Consecutive working days rule.

In the following example, employees can have 5 successive shifts without an off after which they should have a gap between their scheduled shifts.

Minimum weekend frequency

If you want to set guaranteed off after a period of working weeks, you can utilize the Group of days off in a period of time rule.

In this example, Nursing staff are guaranteed a weekend off in a period of 4 weeks.

Minimum weekly/monthly hours

If you want to set a minimum number of scheduled hours for an employee group, you can apply the Working hours in a period of time rule. You can set the period by weeks or month

In the following example, Nurses are guaranteed a minimum of 28 regular working hours per week. Additional shifts for Training do not add to the regular hours.

Minimum time between shifts

If you want to ensure a minimum number of off-hours between scheduled shifts, you can utilise the Hours off between shifts rule.

In the following example, Admins and Receptionists are guaranteed 11 hours off between shifts but may break this rule in case of a paid off-site meeting.

Maximum hours per week

If you have a requirement that certain employees work a limited number of hours per week, you can utilise the Working hours in a period of time rule and set a maximum value to it.

In the following example, all interns regardless of their department, should not work more than 15 hours a week, not counting time spent in training.

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