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ℹ️ Important read: Preparing for payroll.
Meal contributions or deductions can be set to trigger automatically when a shift exceeds a set working time. This ensures employees receive meal compensation or have a specific amount deducted from their payroll for meals.
Set up meal contribution or deduction rules
Go to: Settings > Payroll > Meal contribution and deduction.
Click Create to set up a new rule.
Choose Type:
Meal Contribution → Adds an amount to the employee’s pay.
Meal Deduction → Deducts an amount from the employee’s pay.
Set the monetary Amount:
Hourly → Applied per hour worked.
Daily → Applied once per shift.
Define Required working time: Enter the minimum shift duration (in minutes) needed for the rule to apply.
Enter Salary code (optional) to match your payroll system or to appear in the payroll report.
Set the validity period (optional).
Example: If employees work 6+ hours per shift, they receive a meal deduction of £5 per day.
Note: If you use a payroll integration, check its requirements to determine whether deductions should be printed as a positive number in the Salary code field. This depends on your payroll system, so refer to your integration provider’s documentation outside of Planday for specific guidelines.
Enable or disable meal contributions for employees
Go to: People > Employees.
Select an employee and open their profile.
Under Personal details > Payroll, check or uncheck Meal contribution/deduction.
Note: If this option isn’t available, contact Planday Support.
View meal contributions in Payroll export
Go to: Payroll > Payroll export.
Select the date range and employees.
Click Prepare report.
The PDF report will show the Meal deduction quantity and amount deducted per employee. Learn more in How to export a payroll report article.
See related articles:
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