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How to change a holiday year start date on a leave account
How to change a holiday year start date on a leave account

Read about how to change a holiday year start date if your employee starts later than the start date stated in the Leave account.

Maud avatar
Written by Maud
Updated over a week ago

Once you have created a leave account under Settings > Leave and overtime > Policies and assigned it to your employees, the start date can no longer be changed for everyone at once. As soon as the account is in use, it is "locked" in several areas, including the start date.

Change the leave account's start date for an individual employee

If you need to change the start date for an individual employee, this can be done by going to Employees > select the employee > Edit > go to the Leave overview (or Absence overview) tab. You select the account in question and press to open it - or edit it via the pencil on the far right.

Here you can adjust the start date of the accruing period in the left box for “Period”. For employees hired later than the original start date, the start date should be the same as the employment date.

Note: the changes here affect only the selected employee. You can also change the end date if desired. This may be relevant if, for example, the employee stops working and you don't wish their account to accrue further leave.

Change of start date on a leave account via Leave accounts overview page

You can also choose to change the start date on a Leave account via the Leave accounts overview page for an employee. Go to Schedule > Leave accounts (or Absence accounts). Here you can use the search function, find the employee and click anywhere on the line you want to edit.

Change of start date on a leave account for multiple or all employees

When you create a leave account, you can choose whether it should be renewed automatically. Most people choose this so that they do not have to worry about setting up a new leave account year after year. In this case, the system will automatically create a new leave account so that there is an active and a future leave account for the employee. As the spending period is usually longer than the accruing period, employees may request leave from the next account although they still have a remaining balance from the old account.


You have created a leave account valid 01/01/21 - 31/12/21 and a new account has been created with a validity of 01/01/22 - 31/12/22 automatically, based on the setting "renew automatically". The employee begins to request holiday from the latter leave account in 2022.

As an administrator and employee, you really want to spend the oldest holiday first, and therefore you can solve this by changing the accrual period and spending period. To change the start date of the year to 01/02/22, in addition to having to change the spending period for that original account, you must first:

1. Export leave requests from 01/01/22 - 31/12/22 as backup

Go to Schedule > Leave requests (or Leave requests) > Export > Leve report (or Absence report)

You will then be given the option to specify which periods and Leave requests you want to see, depending on the status, leave account type and departments.

2. Reject requests from 01/01/22 - 31/12/22. See How to Approve or Decline absence requests from employees

3. Delete all leave accounts with the validity period 01/01/22 - 31/12/22

Unfortunately, you cannot delete several leave accounts at once, so the only thing you can do is delete individually via Schedule > Leave accounts (or Absence accounts) and press the delete icon as shown below:

4. Create the leave Account with validity 01/02/22 - 31/01/23. Read more on How to create an approved leave policy.

5. Re-request all leave requests for 2022 by using the newly created leave account for 01/02/22 - 31/01/23. Use the list of leave requests you have generated from point 1. Read more in How to register leave on behalf of an employee.

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