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How to request absence on behalf of an employee
How to request absence on behalf of an employee
As an administrator or manager, you can request and approve leave on behalf of your employees
Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

As an administrator or manager, you can also request a holiday on behalf of the employee. This may become relevant if, for example, the employee does not have access to Planday or a holiday must be entered based on a verbal agreement or communication outside of Planday. The absence request can be added to the portal in two different ways:

Via Schedule > Leave requests (or Absence requests) > Register leave (or Register Absence)

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or via Employees > click on an employee > Edit

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Switch to the Leave overview (or Absence) tab > scroll down to Leave requests (or Absence requests) and press Add.

The next process is the same regardless of where you invoke the request.

Step 1 of 2

Employee - Select the name of the employee you wish to apply for an absence.

Period - Choose the leave duration from start to end date.

Account type - Select which vacation account to apply for giving the selected leave.

Add an optional message to the employee.

Step 2 of 2

This step involves verifying the requested holidays. If you press Show detailed impact, you can see each vacation’s effect on the day. Notice that you can also give half-day leave by entering 0.5 as the day value. If all looks well, press the Request button.

The leave has been assigned but remains pending until you press Approve or Deny. Press the Approve button to continue.

You can leave an optional message for your employee or choose to notify them about their leave approval. Press the Approve button to confirm the leave.

Overview of absence requests

You can get an overview of all the absence requests from the Leave requests page. The requests with status pendingwill show by default but you can select approved from the status to see the requests you have given consent to.

Still have questions? Reach out to our support team via chat if you need help regarding this feature.

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