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How to request absence on behalf of an employee
How to request absence on behalf of an employee

As an administrator or manager, you can request and approve leave on behalf of your employees

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For advanced admins. Get an overview of the absence here.

You can learn more here if you want to apply for absence as an employee.

As an administrator or manager, you can also request a holiday on behalf of the employee. This may become relevant if, for example, the employee does not have access to Planday or a holiday must be entered based on a verbal agreement or communication outside of Planday.

How to add a leave request

The absence request can be added to Planday in two different ways:

From Schedule > Leave requests (or Absence requests) > Register leave (or Register Absence)

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or via Employees > click on an employee > Edit.

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Switch to the Leave overview (or Absence) tab > scroll down to Leave requests (or Absence requests) and press Add.

The next process is the same regardless of where you invoke the request.

Step 1 of 2

Employee - Select the name of the employee you wish to apply for an absence.

Period - Choose the leave duration from start to end date.

Account type - Select which vacation account to apply for giving the selected leave.

Add an optional message to the employee.

Step 2 of 2

This step involves verifying the requested holidays. If you press Show detailed impact, you can see each vacation’s effect on the day. Notice that you can also give half-day leave by entering 0.5 as the day value. If all looks well, press the Request button.

The leave has been assigned but remains pending until you press Approve or Deny. Press the Approve button to continue.

You can leave an optional message for your employee or choose to notify them about their leave approval. Press the Approve button to confirm the leave.

Overview of absence requests

You can see all the absence requests from the Leave requests page. The requests with status Pending will show by default, but you can select Approved from the status to see the requests you have given consent to.

Need more help?

Please search for answers in the 🔍 Help Center or watch our ▶️ video tutorials.

Contact our support team via the blue icon at the bottom if you have more questions.

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