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How to request leave or absence in Planday

Use the Planday app to request leave, check your time off balance, or apply for holidays! For more details, log in via a web browser.

Saad Saeed avatar
Written by Saad Saeed
Updated over 2 months ago

🔓 Access level in Planday: All

🌐 Subscription plan: Any.

⏱️ Reading time: 2 min.

✅ Required steps: For admins: How to create leave accounts.

ℹ️ Important read: For admins: How to request absence on behalf of an employee.

  • Screenshots may differ slightly between Android and iOS, but the process is similar.

  • Ensure you're using the latest version of the Planday app and update regularly.

In Planday, you can request leave if your manager has set up a Leave or Absence account for you. Leave rules differ by company and local labour rules.

The Planday app lets you quickly check your leave balance and submit time-off requests, whereas the web version displays a more detailed overview of how leave is earned and deducted.

Note: Requesting leave is different from reporting unavailability. Use the Set availability feature to indicate when you prefer to work.

How to request for leave from the Planday app

1. Tap More, then Time off to view your Available balances.

2. Tap Request (or + on Android) to create a new request.
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3. Select the start and end dates, then tap Next (or ✔ on Android).

4. Choose an Absence account (if you have multiple), review your request, and add comments if needed.

5. Tap Send (or ✔ on Android) to submit.
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Your request will show as Pending requests until a manager approves or denies it. You can track or cancel requests anytime.

How to check your leave balance from the Planday app

1. In the Planday app, press More and then Time off.

2. Here you can see a list of your leave accounts and your Available balances.

A. Press the balance amount for details on how it is calculated.

B. Press the calendar icon to view your future balance on a specific day.

🟡 Some features in this screenshot are currently limited to select Planday organisations or regions, with full availability gradually extending to all.

How to request leave from Planday on the web

Log into Planday, go to Home > Your leave overview and click Request leave. Follow the steps to submit your request.

Planday EN Screenshots for HC.022.png

For half-day leave, enter 0.5 (only available on the web, not the app).

To see the status of your past or current leave requests, switch to the Requests tab from Home > Your leave overview > Accounts page.
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Planday EN Screenshots for HC.001.png

FAQs

Why can’t I apply for leave?

Possible reasons:

  1. Ensure you have an active Leave or Absence account. If unsure, ask your manager.

  2. Check for overlapping leave requests.

  3. Requests outside the Absence account's validity period won’t work.

  4. Avoid entering "0" days in a request. Submit two requests to remove a leave day.

How do I cancel a leave request?

In the app, go to More > Time off, find the request, tap the delete symbol, and confirm.

Show me

On the web, go to Home > Your leave overview > Requests and press the cancel icon.

Show me

Patricks_Screenshots_DE.001.png

Cancel approved request: Ask your manager to reject it, as you cannot cancel it yourself once approved.

See related articles:

ℹ️ Need more help?

Contact your Planday admin or leader for guidance on how to use Planday.

🔍 Search the Help Center | See video tutorials at Tutorials.Planday.com

Tags

This list helps people find the right information in the Help Center. It might have led you here if you were looking for this topic in another language or used certain keywords. To change the Help Center language, go to the top right corner of this page.

Urlaub, ferie, semester, abse, absen, vaca, vacat

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