Punch in and out on Planday web

Your organisation may have set up a dedicated computer for punching in and out of shifts at the workplace. From this device, go to kiosk.planday.com.

You can also use another device, as long as it’s connected to the correct workplace network. When in doubt, please ask your manager.

In the column on the left, you see all colleagues that are scheduled for work today.
In the middle, all colleagues who have already punched in today are listed.
On the right, you see other colleagues who are not scheduled for work today.

To punch in, select your name, enter your Planday login credentials and click Log in.

An overview of your scheduled shift will open. Click Start shift.

Add notes when punching in (optional)

When you clock in for your shift, you have the option to leave Notes. This can be useful if you're starting early, arriving late, or wish to provide feedback about the shift. Your manager will review this note when approving your shift.

Why leave a note?

Reason for being late: If you're running late for your shift, you can leave an explanation when you clock in.
Reason for staying overtime: If you stayed over your scheduled hours, you may want to let your manager know why you stayed overtime when punching out from your shift.
Shift specifics: You might leave comments about specific details of your shift, such as tasks you worked on or any special considerations.
Issues or concerns: If you encounter any issues during your shift or have concerns that need attention, you can use comments to communicate these to your manager.
Feedback: You can also leave positive feedback, mood, or comments about your shift, colleagues, or the work environment.

How to punch in with a PIN code

You can either use your Planday password or a PIN code to punch in. To set up or edit your PIN code, on Planday web, go to your profile > Edit > Punch Clock PIN. Remember to hit Save.

Note: PIN codes can only be added or updated from your profile on the web.

Why can’t I open kiosk.planday.com?

A likely reason is the device you want to use is not connected to the right network. Please inform your admin who can solve the problem.

How to punch in for an extra shift

Suppose you’re not on the schedule but are working; select your name on the left side, from the employee overview. Enter your log in credentials and select Add extra under Other scheduled shifts. Then you can choose the Department and Employee group where you belong and click Start Shift. You have the option to add a comment for your manager about this extra unscheduled shift. It’s best practice to let your manager know before starting an unscheduled shift.

Why can’t I see the option to punch in for an unscheduled shift?

The ability to punch in for an extra shift needs to be enabled by your Planday admin.

Punch in and out for breaks

As an employee, you can register your break if your manager has enabled Punch Clock breaks on your shift. Start your shift by clocking in and when it is time for a break, click Start break. To end the break, you have to follow the same process by selecting your name in the Working column, log-in with your credentials, and then you’ll see the End break button.

Please note:
You must be clocked into your shift before punching out for a break.
If you cancel your break within 2 minutes after punching in, it will not be recorded.

How to clock in or out of a shift on a web browser