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How to show additional payroll costs on the schedule
How to show additional payroll costs on the schedule

Enabling payroll costs gives you a more realistic view of your labour costs when scheduling.

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For advanced admins. See How to configure revenue in Planday.

Additional payroll costs are used to get a realistic overview of your actual employment costs by factoring in payroll elements that can add to the total scheduled cost of an employee.

For example, additional payroll costs can be used to forecast holiday accrual costs (through an additional payroll cost of 12.07%) or pension (as an additional payroll cost of 3-4%).

To start, go to Settings > Reports > Revenue and Additional payroll costs. Click Create and you can start to set up an additional payroll cost as a percentage.

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The Create additional payroll costs editing window appears where you can set the following options:

Planday EN Screenshots for HC.001.png
  • Title: Name the additional payroll cost, so you can find it later if needed.

  • Additional payroll costs: Add in the percentage you would like to inflate the rate by (the percentage you'd like to simulate the costs with).

  • Wage type: Choose which method of payment you would like to inflate. This can be Schedule costs, such as hourly rates (hourly wage), Shift rates (wage per shift), or salaries (fixed salary).

  • Employee type: Choose a specific employee type that this rule will affect.
    By default, the additional payroll cost will apply to All employee types.

Note: If you need to change that, you'll have to save your changes first and then reopen the payroll cost details page, from the ✏️ icon, to edit it.

  • Description: Optionally, you can write a note to describe the additional cost.

Example: Application of the additional payroll costs on the schedule

Additional payroll costs will affect both the costs on the schedule and the revenue report.

Note: Please keep in mind that as this addition only takes place for scheduled costs (as a simulation), these rules will not change the payroll costs.

This can be useful when checking the Revenue bar on the Schedule page. Here is the Revenue bar, with both revenue and payroll costs displayed, before adding a simple 10% additional payroll cost:


And here is the same bar, with the 10% rule attached:


As you can see, by adding the additional cost, a schedule that looks under budget would come in over budget when the scheduled costs more accurately represent the actual cost of employment.

See related articles:

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