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⏱️ Reading time: 9 min.
✅ Required steps: Overview of Payroll supplements.
ℹ️ Important read: Payroll supplements - FAQs and troubleshooting.
Payroll supplements automatically add extra payments to shifts or parts of shifts. This is useful for setting overtime, weekend, or night rates. You can create payroll supplements by navigating Planday web > Settings > Payroll > Payroll supplement.
See Overview of Payroll supplements to learn more about each supplement type.
Once added, a Payroll supplement may apply to all hours in your schedule unless a time range is specified. Make sure to take this into account before you do a pay run.
Payroll supplements apply backdated from the start of the payroll period. To avoid miscalculations, set them up at the beginning of a new payroll period or very soon afterwards.
Normal supplement
Best for setting rate changes based on specific times of the day.
Weekend supplement
Weekend supplement
Example: Add an extra £10 per hour worked on Saturdays and Sundays.
Supplement type: Normal supplement
Give the supplement a name and a description.
Calculated as: Fixed monetary wage
Based on: Fixed time or Shifts.
“Shifts” lets you trigger the supplement after a set number of hours and minutes into a shift, while “Duration” specifies how long the supplement lasts.
Start and End: 00:00 - 00:00 (all hours of the day)
Salary code: Weekend supplement
Amount: Add 10 to give a £10 supplement.
Under Apply supplement to > Days of the week: Select Saturday & Sunday
Specify who should receive this supplement, set a validity period and set additional settings. Read Overview of Payroll supplements for further details.
Show example
Show example
Night supplement
Night supplement
Example: Apply a 30% pay increase for hours worked between 8 PM and 6 AM on weekdays.
Supplement type: Normal supplement
Give the supplement a name and a description.
Calculated as: Percentage of wage or time
Based on: Fixed time
Paid: Added as monetary amount to the Wage (or added as time to an Overtime account balance if you use TOIL)
Start: 20:00 End 06:00
Salary code: Night supplement
Amount: Add 30 to give a 30% supplement.
Under Apply supplement to > Days of the week: Select Monday, Tuesday, Wednesday, Thursday, Friday
Under Advanced settings > Select “Allow over midnight”
Specify who should receive this supplement, set a validity period and set additional settings. Read Overview of Payroll supplements for further details.
Show example
Show example
Bank holiday supplement
Bank holiday supplement
Example: Apply a 50% pay increase for all hours worked on public holidays.
Supplement type: Normal supplement
Give the supplement a name and a description.
Calculated as: Percentage of wage or time
Based on: Fixed time
Paid: Added as monetary amount to the Wage
Start and End: 00:00 - 00:00 (all hours of the day)
Salary code: Bank holiday supplement
Amount: Add 50 to give a 50% supplement.
Under Apply supplement to > Days of the week: Select none here as the supplement should be applied only on Bank holiday days. If you select the days of the week, the supplement will apply twice.
Days from the Bank Holiday calendar: Select the relevant Bank holiday calendar that includes the days when the supplement should apply.
Specify who should receive this supplement, set a validity period and set additional settings. Read Overview of Payroll supplements for further details.
Show example
Show example
Weekdays supplement (Specific Time Range)
Weekdays supplement (Specific Time Range)
Example: Apply a 25% pay increase for hours worked between 7 PM and 11 PM on weekdays.
Supplement type: Normal supplement
Give the supplement a name and a description.
Calculated as: Percentage of wage or time
Based on: Fixed time
Paid: Added as monetary amount to the Wage
Start and End: 19:00 - 23:00
Salary code: Evening supplement
Amount: Add 25 to give a 25% supplement.
Under Apply supplement to > Days of the week: Select Monday, Tuesday, Wednesday, Thursday, Friday
Specify who should receive this supplement, set a validity period and set additional settings. Read Overview of Payroll supplements for further details.
Show example
Show example
Week-Based Supplement
Best for applying a supplement when employees work beyond a set number of hours per week such as overtime.
Example: Employees receive 150% pay when working over 40 hours per week.
Supplement type: Week-based supplement
Period: 1 week
Give the supplement a name and a description.
Calculated as: Percentage of wage or time
Payable daily period: 00:00 - 00:00 (all hours)
From hours: 40 (threshold)
To hours: 1000 (maximum cap)
Salary code: Overtime supplement
Amount: Add 50 to supplement the wage with an extra ‘half’. Do not enter 150%, as this would actually give employees 250% of their wage, for the applicable hours.
Under Apply supplement to > Days of the week: Select Monday, Tuesday, Wednesday, Thursday, Friday
Range: Choose the start date for the supplement. Leave the end date blank to apply the supplement indefinitely.
Under Apply supplement to > Partially valid range select Include Shifts within the valid date Range.
Specify who should receive this supplement, set a validity period and set additional settings. Read Overview of Payroll supplements for further details.
Show example
Show example
Day-based supplement
Best for applying supplements when employees work more than a set number of hours per day.
Example: Employees receive double pay for hours worked beyond 9 hours in a single day.
Supplement type: Day-based supplement
Give the supplement a name and a description.
Calculated as: Percentage of wage or time
Payable daily period: 00:00 - 00:00 (all hours)
Hourly wage: 100% increase
Payment period: 00:00 - 00:00 (all hours)
From hours: 9 (over time threshold in this example)
To hours: 24 (maximum)
Salary code: Double pay 9hrs
Payroll: Add 100 as you want to supplement the pre-existing rate with 100%. Do not enter 200%, as this would give employees 300% of their wage for the applicable hours.
Specify who should receive this supplement, set a validity period and set additional settings. Read Overview of Payroll supplements for further details.
Show example
Show example
Contract rules supplement
Best for automating overtime pay based on employment contract limits.
Contract-based overtime pay
Contract-based overtime pay
Example: Employees on an Intern 80 Hrs contract receive £15 extra per hour beyond 80 hours per month.
Supplement type: Contract rules supplement
Contract rule: Intern 80 Hrs
Hourly wage: £15 (monetary value)
From hours: 80 (threshold)
To hours: 100 (maximum cap)
Reset frequency: Per contract rule interval
Payroll: Add £15
Salary code: Contract overtime supplement
Then, you can specify who should receive this supplement, set a validity period and set additional settings. Click on Overview of Payroll supplements for further details.
Show example
Show example
The payroll report would show the contract rule applied when the employee exceeds their 80 scheduled hours threshold. You can see this supplement applied when you export the payroll report from Payroll > Payroll export > Prepare report.
Reset Frequency Use Case
Reset Frequency Use Case
In the example below, the employee is contracted to work 25 hours per week but is working 37h 30min from Monday to Friday. The employee then works 12h 30 min overtime.
The following Contract rules supplement is created:
The employee will be paid an additional 100% of the normal rate for overtime hours and the supplement will apply after 2 hours (1.)
Reset frequency is set to Per day (2.), therefore the supplement will trigger when the employee has worked more than 25 hours per week and will apply after 2 hours of overtime every day.
The supplement will look like this in the payroll report:
If we use the Reset frequency option Per Contract rule interval, the supplement will trigger when the employee has worked more than 25 hours per week and will apply after 2 hours of overtime, on all hours until the next weekly interval starts.
Manual Supplements
These supplements are used when you manually want to add supplements to your employees, such as bonuses or tips. It applies directly to the shift in the schedule. You can set a fixed amount per shift or per hour.
This can include cases such as mileage reimbursements or additional expenses, which can be linked to specific shifts and recorded for payroll inclusion.
To set up a manual wage supplement in Planday, go to Planday web > Settings > Payroll > Payroll supplement > Manual supplement section > Create, and follow the configuration steps.
In the example below, a fixed manual supplement is created for the employees to receive tips. They would get a monetary supplement on their shifts that can be added when tips are calculated.
Additional examples could include creating a manual supplement for mileage reimbursements or meal allowances, offering flexible payment solutions beyond tips.
Manual Supplement type There are two kinds of manual supplements.
The manual supplement — is calculated per hour and the amount can’t be edited when the supplement is added to the shift.
The fixed manual supplement — is calculated for the entire shift and you can edit the amount when you add the supplement to the shift.
Name and Description: Give this supplement a name and a description
Employee groups: Select which Employee groups this supplement should be applied
Shift types: Select the Shift types where the supplement can apply. Select Normal.
Employee types: Select which Employee types this supplement should be applied for
Bank Holiday calendar: If you don’t select any days of the week further down, choose the Bank holiday calendar the supplement should be applied to
Payroll: Set the monetary increase of £0 to be added to the shift’s pay. (You can edit this value depending on how many tips have been collected.)
Salary code: Set a salary code to easily identify the supplement on the payroll export.
Days of the week: Select which days of the week the supplement can be applicable.
Valid from/Valid to: Set when the supplement comes into effect or ends.
Block normal supplements: Choose whether or not this supplement should block other supplements
Show example
Show example
How to add a manual supplement to a shift (Schedule - web only)
You can add a manual supplement by editing the shift it applies to.
Open the Schedule and click the shift you want to edit.
Go to the Supplements tab.
Select Add manual supplement.
Choose a supplement from the list, or enter a custom amount if it’s variable.
Click Save.
Manual supplements can be added in two ways, depending on how you track payroll:
Per shift: Add a separate supplement to each shift where it was earned.
Ideal when supplement amounts differ per shift.
Requires entering supplements individually.
Combined total on one shift: Add the total supplement amount from multiple shifts into a single manual entry on one shift.
Faster when the exact distribution across shifts isn’t needed.
Both methods ensure accurate and flexible payroll calculations.
How to add a manual supplement to a timesheet entry
If Timesheets are enabled for your workspace, you can also add or edit payroll supplements directly from a timesheet.
Open the timesheet you want to edit.
Go to the Supplements tab.
Add or adjust the supplement as needed.
You can find more details in How to edit timesheets help article.
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