Meal contributions, or deductions, can be set up to trigger automatically when a Shift exceeds a working time limit. This can ensure employees are compensated for meals or have a specific amount deducted from their payroll to cover meal costs.

The first step is to create a Meal contribution and deduction rule that allows us to administer how much and how often this distribution must happen. Go to Settings > Payroll > Meal contribution and deduction.

Press Create to make a contribution or deduction rule.

Type - Select which rule you want to set up: a Meal contribution or a Meal deduction.

​Amount - The Amount is the monetary value for the contribution/deduction, and this can be set to:

Required working time is the minimum working time needed, in minutes, for an employee to receive the contribution/deduction.
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​Salary code - Add an optional Salary code to quickly identify this in your payroll exports, and choose whether you want your deductions printed as a positive number.

Lastly, select when this rule should be valid from and to (optional).
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For example, in the screenshot above, employees that work continuously for 360 minutes (6 hours) are entitled to a meal per shift. A meal is £5 per employee and should be deducted from their payroll. Therefore, their meal deduction rule will apply daily, after 360 minutes of required working time, for an amount of £5.
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This can be done by editing the user profile and enabling or disabling the Meal contribution/deduction checkbox under the Personal details > Payroll section.
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You can see the meal contribution/deduction in the payroll report.

Start by generating a report under Payroll > Payroll export. Select the date intervals and employees on which you need to run the report and press Prepare report. The PDF report will show the Meal deduction quantity and the amount deducted per employee, as shown in the example below.

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