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How to set and update your employees’ hourly wages
How to set and update your employees’ hourly wages

Assign a default hourly wage to your employees. Learn how to update the wage in bulk or for a single employee.

Maud avatar
Written by Maud
Updated over a week ago

🎯 This article is for admins looking to assign and edit hourly wages for their employees. Get familiar with editing employee details to make full use of this feature.

Planday simplifies the payroll process and offers many options to ensure your employees are paid correctly, even in complex circumstances. To learn about assigning fixed salaries, please go to How to set an employee's fixed salary.

Set a default wage on an Employee group

You can set an hourly wage or wage per shift for employees based on the Employee group they belong to.

To do so, go to People > Employee groups.

Create a new Employee group via the blue button in the top right corner, or edit an existing group by hovering over the Employee group and clicking on the Edit icon.

employee group UK.001.jpeg

From the Edit employee group window, set a default hourly wage or a default wage per shift. You also have the option to set a Salary code for the Employee group from here in order to get more finely granulated data in your payroll system.

When you assign a default hourly wage, you need to be aware of the following:

  • If you create a new Employee group, the default hourly wage you set will apply to all the employees that you’ll add to this group.

  • If you already have employees added to this group and you want them to have the new default hourly wage, you would need to follow the steps in the part Update your hourly wages in bulk.

default wage UK.001.jpeg

Update your hourly wages in bulk

To update the hourly wage of the employees in an Employee group in bulk, navigate to People > Employee Groups > Edit the relevant Employee group.

Select the employees that need a wage update. Once you're done selecting, find the Edit wages option at the bottom of the screen ( the pencil icon).

A new window will open up, where you can set:

  • the wage

  • the wage type

  • and define which date the change will be valid.

Finally, click on Save and then on Done to close the window.

View and edit your employees’ wages

If you are looking for a way to update several wages, but the employees are not necessarily in the same employee group, you can do so by going to People > Employees > Tools > Edit wages.

From the edit window you can:

  • filter the overview by selecting employee type and/or department (1)

  • view your employees' future wages (2)

  • view or edit your employees' wages (3)

  • change the valid from date if desired (3)

  • select the employee hourly wages you want to edit on the far right (4)

Once you have entered your changes click Preview and update (x) wages (5).


This will open a preview of the changes you’ve made, before fully committing and clicking Update wages.


You can always view your employees’ future wages under their name in the Edit wages overview and in the Wage history on their profile.

This tool is especially useful when you, as a business, must comply with annual wage rate increases.

Assign and edit an employee’s hourly wage

To apply hourly wages, you will first need to assign an Employee group (job role) to your employee. You can learn more about Employee groups here.

When employees are added to an Employee group, they get the default hourly wage set for this group.

You can edit an employee’s hourly wage by navigating to People > Employees (1) > Click on the employee’s name (2) > edit the Employee group (3), set a wage and choose a valid from date (4).

edit employee wage quick edit.001.jpeg

The payroll supplements will be applied to the wage input in the field above. Be careful if you choose the wage type Wage per shift, the Supplements don’t apply on these.

You can also edit the hourly wage from the employee’s full edit profile. Go to People > Employees > Edit employee > switch to the Employment tab > Employee groups, edit the Employee group, set a wage and choose a valid from date.

If you can’t see the hourly wage of an employee, it must be because this employee has the same Access level as you (for example, an Admin editing another Admin's salary).

Changing the valid from date of an hourly wage

There are a few things to be aware of when you change the valid from date of an hourly wage for an employee.

If the new valid from date is prior to any existing valid from dates, then you’ll be asked if you’d like to insert the new hourly wage OR overwrite the future hourly wages set for the employee.

For example, an employee was paid £15 per hour (valid from 21/12). The employee has another hourly wage: £17 (set to start on 01/05 of the following year). If you make a new update to the wage: £16 and valid from date: 16/03, you’ll have the following message:

hourly wage conflicting wages.001.jpeg
  • If you choose the first option, the employee will get £16 and this change will overwrite the salary that starts on 01-05.

  • If you choose the second option, the employee will get £16 until the new hourly wage starts, on 01-05.

In the example above, option 2 was chosen. The employee gets £16 from 16/03, up until the new hourly wage kicks in, on 01/05.

conflicting wages An.001.jpeg

If you change the hourly wage of an already approved shift, the change will affect this shift. However, the change won’t affect the shifts that are in a locked payroll period.

See wage history

In the wage history you can find information about who changed an employee's wage and when and what the previous wage was.

You can go to People > Employees > Edit employee > switch to the Employment tab > Employee groups, edit the Employee group and see the wage history by selecting the Wage history tab to the right of Details.

wage history UK.001.jpeg

See related articles:

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