Planday simplifies the payroll process and offers many options to ensure your employees are paid correctly, even in complex circumstances. To learn about assigning fixed salaries, please go to How to set an employee's fixed salary.

You can set an hourly wage or wage per shift for employees based on the Employee group they belong to.
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To do so, go to People > Employee groups.
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​Create a new Employee group via the blue button in the top right corner, or edit an existing group by hovering over the Employee group and clicking on the Edit icon.
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From the Edit employee group window, set a default hourly wage or a default wage per shift. You also have the option to set a Salary code for the Employee group from here in order to get more finely granulated data in your payroll system.
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When you assign a default hourly wage, you need to be aware of the following:

To update the hourly wage of the employees in an Employee group in bulk, navigate to People > Employee Groups > Edit the relevant Employee group.
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Select the employees that need a wage update. Once you're done selecting, find the Edit wages option at the bottom of the screen ( the pencil icon).
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A new window will open up, where you can set:

Finally, click on Save and then on Done to close the window.

If you are looking for a way to update several wages, but the employees are not necessarily in the same employee group, you can do so by going to People > Employees > Tools > Edit wages.
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From the edit window you can:

Once you have entered your changes click Preview and update (x) wages (5).
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This will open a preview of the changes you’ve made, before fully committing and clicking Update wages.

You can always view your employees’ future wages under their name in the Edit wages overview and in the Wage history on their profile.

When employees are added to an Employee group, they get the default hourly wage set for this group.
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You can edit an employee’s hourly wage by navigating to People > Employees (1) > Click on the employee’s name (2) > edit the Employee group (3), set a wage and choose a valid from date (4).
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You can also edit the hourly wage from the employee’s full edit profile. Go to People > Employees > Edit employee > switch to the Employment tab > Employee groups, edit the Employee group, set a wage and choose a valid from date.
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There are a few things to be aware of when you change the valid from date of an hourly wage for an employee.

If the new valid from date is prior to any existing valid from dates, then you’ll be asked if you’d like to insert the new hourly wage OR overwrite the future hourly wages set for the employee.

For example, an employee was paid £15 per hour (valid from 21/12). The employee has another hourly wage: £17 (set to start on 01/05 of the following year). If you make a new update to the wage: £16 and valid from date: 16/03, you’ll have the following message:

In the example above, option 2 was chosen. The employee gets £16 from 16/03, up until the new hourly wage kicks in, on 01/05.
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If you change the hourly wage of an already approved shift, the change will affect this shift. However, the change won’t affect the shifts that are in a locked payroll period.

In the wage history you can find information about who changed an employee's wage and when and what the previous wage was.

You can go to People > Employees > Edit employee > switch to the Employment tab > Employee groups, edit the Employee group and see the wage history by selecting the Wage history tab to the right of Details.
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