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How to swap, handover and sell shifts via the Planday app
How to swap, handover and sell shifts via the Planday app

Exchange shifts with the right colleagues and make it hassle-free for your manager to approve your swaps.

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For employees.

As an Admin or Schedule manager, find out How to process Shift approval requests.

When you select one of your future shifts you’ll see the option to Swap, Hand over, or Sell the shift on an iOS device or under the + button on Androids.

  • A Swap request allows you to exchange shifts with a colleague. They'll get your shift, you'll get their shift. Perfect for swapping an early start for your colleague's late one.

  • A Hand over request allows you to give the shift directly to a colleague without replacing it. Use this when you have a specific person in mind to replace you when you can't make it to work.

  • Use Sell to put the shift up for sale, giving your colleagues the chance to request it themselves. If you have a lot of peers in your role then this option will take the hassle out of finding a replacement when you can't work this shift.

Planday EN Screenshots for HC.001.png

⬆️ The screenshots are from the iOS version of the app. While the Android version may have slight design differences, the functionality remains the same.

⚠️ The shift will remain yours in all three scenarios until a colleague accepts your request and a manager approves it.

Shifts with a request that is awaiting approval will display a Pending icon. You can always cancel the exchange before the other party acts on it or a manager approves it.

Need more help?

Please search for answers in the 🔍 Help Center or watch our ▶️ video tutorials.

Reach out to the Planday administrator in your company or your direct if you need help using Planday.

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