You can effectively track and record revenue for your business in Planday. This article will show you how to add revenue data to your Planday, track daily labour costs, and enter a forecast to track and compare with your actual sales targets.
Enable the Revenue feature on the Schedule page
First, go to the Schedule and press the View settings button. Here you can enable the Revenue function to start showing revenue numbers at the bottom of the schedule. You'll see some blank fields appear below each day.
Create Revenue units
You need to create at least one revenue unit. A unit is a cost centre that holds both the labour costs and revenue. You can create multiple units per Department if required. Go to Settings > Revenue > Units to create or modify revenue units.
Enter your daily sales forecast
In the blank fields in your schedule, you'll see below each day, enter your daily sales forecast. For a more realistic view of your labour costs in relation to revenue, enter your forecast for each day of the week.
After you have done this, a percentage will show as an indicator of your daily labour percentage. If the box is red, you have exceeded the budgeted cost you set. If the box is green, you are either on par with or under your budgeted labour percentage. You can also see your labour percentage if you reach your forecasted sales/revenue predictions.
Update actual sales during the week
As the week goes by you will need to update your schedule by entering the actual sales into the daily revenue tab. This will either increase or decrease your actual labour percentage as the week continues, allowing you to make better decisions on cutting hours or increasing sales to hit your targeted labour budget.
Set weekly or monthly budgets
With the basics of revenue in place, you can return to the revenue tab in Settings to set weekly or monthly sales and labour budgets to get a more accurate picture of your performance week by week. You can add additional payroll costs, opt to ignore Open shifs from the calculation, and account for VAT/sales tax in the Advanced tab.
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