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See how to Create and upload contract templates.

When working with Employee contracts in Planday, you can cut down on manually entering information into the contract and automatically fill in the values. Use the merge fields functionality to pull Employment or Personal details directly from the employee's profile and replace the values in the contract with the input fields below before uploading.

You can use the merge fields while composing Employee contracts in Planday text editor or when uploading a contract in Microsoft Word.

English text + English merge fields
English text + Danish merge fields
Utilise custom fields in the Employee contract

Manually entering the input fields in your contract may not always work. To use them correctly, copying and pasting directly from the table below is recommended.

English text + English merge fields

Value	Input field for Planday text composer	Input field for Microsoft Word
bank account	`<bankaccount>`	`bankaccount`
bank account number	`<bankaccountnumber>`	`bankaccountnumber`
bank reg. number	`<bankregnumber>`	`bankregnumber`
birth date	`<birthday>`	`birthday`
city	`<city>`	`city`
company	`<company>`	`company`
company address	`<companyaddress>`	`companyaddress`
company bank account	`<companybackaccount>`	`companybackaccount`
company city	`<companycity>`	`companycity`
company zip code	`<companyzip>`	`companyzip`
contact person	`<contactperson>`	`contactperson`
contract city	`<contractcity>`	`contractcity`
country	`<country>`	`country`
date dismissed	`<datedismissed>`	`datedismissed`
department name	`<departmentname>`	`departmentname`
department name and address	`<departmentnameandaddress>`	`departmentnameandaddress`
e-mail	`<email>`	`email`
email operator	`<emailoperator>`	`emailoperator`
employee address	`<address>`	`address`
employee group	`<employee_group>`	`employee_group`
employee group and hourly wage	`<employeegroupandhourlywage>`	`employeegroupandhourlywage`
employee type	`<employeetype>`	`employeetype`
employer name	`<employername>`	`employername`
first name	`<firstname>`	`firstname`
full name	`<fullname>`	`fullname`
hourly pay	`<hourpay>`	`hourpay`
initials	`<initials>`	`initials`
last name	`<lastname>`	`lastname`
mobile	`<mobile>`	`mobile`
monthly pay	`<monthpay>`	`monthpay`
name operator	`<nameoperator>`	`nameoperator`
phone	`<phone>`	`phone`
phone operator	`<phoneoperator>`	`phoneoperator`
post code	`<Postcode>`	`postcode`
primary department name	`<primarydepartmentname>`	`primarydepartmentname`
salary identifier	`<salaryidentifier>`	`salaryidentifier`
salary period	`<salaryperiod>`	`salaryperiod`
sender e-mail	`<senderemail>`	`senderemail`
sender name	`<sendername>`	`sendername`
sender phone	`<senderphone>`	`senderphone`
signed city	`<signcity>`	`signcity`
signed date	`<signdate>`	`signdate`
social security number	`<ssn>`	`ssn`
start date	`<start date>`	`start date`
today’s date (dd/mm/yyyy)	`<todaysdate>`	`todaysdate`
today’s date wide (weekday dd. mmm yyyy)	`<todaysdatewide>`	`todaysdatewide`
username	`<username>`	`username`
VAT id	`<vatid>`	`vatid`
work time	`<worktime>`	`worktime`
work title	`<worktitle>`	`worktitle`

English text + Danish merge fields

Value	Input field for Planday contract editor	Input field for Word
address	`<adresse>`	`adresse`
bank account	`<bankkonto>`	`bankkonto`
bank account number	`<bankkontonummer>`	`bankkontonummer`
bank reg. number	`<bankregnummer>`	`bankregnummer`
birth date	`<fødselsdag>`	`fødselsdag`
city	`<by>`	`by`
company	`<firma>`	`firma`
company address	`<firmaadresse>`	`firmaadresse`
company bank account	`<firmabankkonto>`	`firmabankkonto`
company city	`<firmaby>`	`firmaby`
company zip code	`<firmapostnr>`	`firmapostnr`
contact person	`<kontaktperson>`	`kontaktperson`
contract city	`<kontraktby>`	`kontraktby`
contract date	`<kontraktdato>`	`kontraktdato`
cpr	`<cpr>`	`cpr`
cvr	`<cvr>`	`cvr`
date (dd/mm/yyyy)	`<dagsdato>`	`dagsdato`
date stopped	`<datostoppet>`	`datostoppet`
date wide (weekday dd. mmm yyyy)	`<dagsdatobred>`	`dagsdatobred`
department	`<afdelingnavn>`	`afdelingnavn`
email	`<email>`	`email`
email actor	`<emailaktør>`	`emailaktør`
employee group	`<personalegruppe>`	`personalegruppe`
employer	`<arbejdsgiver>`	`arbejdsgiver`
first name	`<fornavn>`	`fornavn`
hiring date	`<ansættelsesdato>`	`ansættelsesdato`
initials	`<initialer>`	`initialer`
lastname	`<efternavn>`	`efternavn`
mobile	`<mobil>`	`mobil`
monthly wage	`<månedsløn>`	`månedsløn`
name	`<navn>`	`navn`
name actor	`<navnaktør>`	`navnaktør`
phone	`<telefon>`	`telefon`
salary	`<lønnummer>`	`lønnummer`
sender e-mail	`<afsenderemail>`	`afsenderemail`
sender name	`<afsendernavn>`	`afsendernavn`
sender phone	`<afsendertelefon>`	`afsendertelefon`
username	`<brugernavn>`	`brugernavn`
working hours	`<arbejdstid>`	`arbejdstid`
zip code	`<postnr>`	`postnr`
hourly wage – “xx,xx” (max 1 employee group)	`<timesats>`	`timesats`
wage – “xx,xx kr pr. Hour” (will show all hourly wages)	`<sats>`	`sats`
city signed	`<underskriftby>`	`underskriftby`
expiration date	`<udløbsdato>`	`udløbsdato`
phone actor	`<tlfaktør>`	`tlfaktør`

Utilise custom fields in the employee contract

Any additional data fields you may have created in the Employee Create form will have a Custom prefix.

Value	Input field for Planday contract editor	Input field for Word
Example custom field	`<Custom_keycardnmumber>`	`Custom_keycardnmumber`

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See related articles:

Create and upload contract templates
Merge fields in Danish
Merge fields in German
Merge fields in Swedish