🔓 Access level in Planday: Administrator.
🌐 Subscription plan: Any.
⏱️ Reading time: 2 min.
✅ Required steps: How to create or edit an Employee group.
ℹ️ Important read: How to organise your Planday workspace or Setting up your business in Planday
How to delete Employee groups
Before deleting an Employee group, review the following important points. Employee groups define your Schedules, so deleting one will impact existing schedules:
Shifts already linked to the deleted Employee group will remain visible and still affect payroll.
New shifts cannot be created using the deleted group.
Assigned shifts linked to the deleted group can no longer be swapped.
Open shifts linked to the deleted group cannot be requested or claimed.
Moving employees to different groups after deletion may affect payroll if wages differ or shifts overlap.
Tip: In most cases, reassign shifts or create new Employee groups before deleting one to avoid schedule or payroll issues.
Steps to delete an Employee group
Go to Planday web > People > Employee groups.
Find the group you want to delete and click the Edit icon.
From the edit view, click Delete and confirm.
Note: If the Employee group is linked to any Positions, you won’t be able to delete it. First delete the related shifts for that position and then the Position(s), then delete the Employee group.
How to restore an Employee group
If you’ve deleted an Employee group but need it back, you can easily restore it:
Go to Planday web > People > Employee groups.
Click Restore Employee group (top-right corner).
Select the group you’d like to reinstate.
Choose whether to keep employee memberships as they were before deletion.
Read next:
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