🔓 Access level in Planday: Administrator.
🌐 Subscription plan: All.
⏱️ Set up time: 5 min Reading time: 2 min.
✅ Required steps: Set up Punch Clock to be used from a web browser.
What are Punch Clock profiles?
Managing the Punch Clock can become complex as your number of employees, departments, locations, or devices grows. You may have multiple employees clocking in at the same time, devices placed in different areas, or a need to limit visibility of colleagues’ names and shifts.
Punch Clock kiosk profiles allow you to customise the web-based Punch Clock experience for specific devices across locations.
For example, you can create a profile for a backroom tablet that only allows kitchen staff to clock in and a computer with a browser where front staff can check in. Each profile includes:
A name
Assigned departments
An employee identification method
This ensures only relevant employees can use that device to clock in.
Note
The Planday mobile app is not affected by kiosk profiles.
Kiosk profiles only apply to web login via kiosk.planday.com (formerly punchclock.planday.com) or Planday's Kiosk app.
Create a Punch Clock kiosk profile
Go to Planday web > Settings > Punch Clock > Profiles
Click Create profile
1. Name
Choose a descriptive name, such as:
Backroom check-in
Reception Punch Clock
2. Departments
Assign one or more departments to the profile.
Only employees from assigned departments can use this profile.
Employees from other departments cannot clock in on this device.
A department can be added to multiple profiles if needed.
3. Employee identification method
Choose how employees identify themselves:
Option 1: Username
Employees must enter their username and password before clocking in.
Option 2: Employee overview
Displays a list of employees scheduled to work that day.
Employees select themselves from the list to clock in.
Note: With this option, employees can see the names and shift times of others using the same kiosk profile.
After configuring the settings, press Save.
Assign a Punch Clock kiosk profile to a device
Once created, profiles must be assigned to specific devices.
Step 1: Log in on the device
Open kiosk.planday.com
Log in
Follow the web setup steps if you haven’t already configured Punch Clock
Step 2: Assign the profile
Click the ⚙️ Settings icon (top right)
Only admins can change these settings.
In the Profiles section, select the desired profile.
Click Assign
Give the device a descriptive name (e.g. Kitchen tablet)
The setup is complete once the profile is assigned.
You can adjust these settings at any time.
Important notes when using Punch Clock profiles
To ensure the Punch Clock works correctly:
Make sure the device time is accurate (especially for shared tablets or computers).
Keep your web browser updated.
Ensure departments are correctly assigned to the profile.
If many employees need to punch in around the same time, consider using PIN codes to speed up the clock in process.
If an employee's profile does not include certain departments, employees from those departments will not see their shifts on that device and will not be able to punch in.
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