🎯 For admins.
Before you can approve Punch Clock entries, you must first set up Punch Clock via app or web.
There can be two situations when employees need to clock in for unscheduled shifts:
When employees don’t have any shifts scheduled for the day. This option can be enabled by you as an admin.
When employees already have a scheduled shift, but you want to enable them to clock in for an additional shift. Planday support needs to enable this option for your setup.
Follow the guides below to enable these scenarios in your Punch Clock setup.
Scenario 1: Punch in without a shift scheduled for the day
If you want to allow your employees to punch in without a shift assigned to them, go to Settings > Punch Clock > Advanced > Display settings and select Yes in Punch in without a shift.
Note: The example below is for the Planday app, but employees can also punch in for an unscheduled shift from punchclock.planday.com or the Kiosk app using an iPad.
Once enabled, the employees will be able to add an extra shift from the Overview screen of the Planday app. They will be asked to choose a Department and Employee group when they try to add an extra shift.
As a manager, you’ll need to approve the Punch Clock entries under Schedule > Punch Clock (or under Timesheets) before they show as approved hours.
These entries can only be approved from the web version of Planday (or via Timesheet approval on the app).
The shift won’t show on the schedule before the Punch Clock entry is approved.
Scenario 2: Punch in on an extra shift when there’s already a shift scheduled for the day
If you want to use this option, you’ll need to reach out to Planday's support team so they can activate it for you. This setting will allow your employees to punch in for an extra shift when they finish their scheduled shift.
On the app, they’ll need to do the following:
Swipe on the map under Punch Clock from the home page
Press Add extra shift
Choose the department and employee group they want to work in
Press Start shift
As a manager, you’ll need to approve the Punch Clock entries under Schedule > Punch Clock (or under Timesheets) before they show as approved hours.
These entries can only be approved from the web version of Planday (or via Timesheet approval on the app).
The shift won’t show on the schedule before the Punch Clock entry is approved.
See related articles:
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