🔓 Access level in Planday: Administrator, Schedule manager.
🌐 Subscription plan: All
⏱️ Set up time: 0 min. Reading time: 3 min.
ℹ️ Important read:
🟡 This feature is currently available for select Planday organisations or regions, with full access rolling out gradually. If Timesheets aren’t enabled for you yet, please see how to manage and approve Punch Clock entries or approve shifts directly from the schedule.
How to approve a timesheet entry
To approve a single timesheet entry:
Go to Planday > Timesheets page.
If needed, refine the entries by selecting an Interval, Date, Departments or searching for a specific employee.
Review the information on the list and make any necessary modifications, such as adjusting the Shift type or correcting the Approved time. Repeat this step for all the entries you want to approve.
Select the reviewed entries and press Approve selected to finalise.
If a timesheet entry cannot be selected, it may be due to missing information that needs review.
If possible, you can correct an entry's missing information right from the list or edit the timesheet in detail and then approve it individually.
Click on the edit icon, review any missing information or rule violations, then press Approve.
Some timesheet entries may already show as approved if a manager approved them for an employee belonging to another department.
How to quickly approve multiple timesheets
To quickly approve multiple timesheets and save time:
Select the timesheet entries needing approval by clicking the checkboxes next to them.
Click the Approve selected button at the top of the screen.
Note: When pressing Approve all, only the selected timesheets on the current page will be approved.Review any displayed notifications and take necessary action.
Click Approve when you are ready to finalise the approvals.
Pro tip: Use Additional filters to view timesheets with or without deviations and comments so that you can quickly review and approve what should be okay and correct what needs to be actioned before it can be approved.
How to approve timesheets on the Planday app
Launch the Planday app.
Ensure you're logged in as an Administrator or Schedule manager.
On the Overview screen, locate the Requests widget.
Tap the Timesheets link for pending approvals.
Press Approve on the desired timesheet entry or tap to edit before approval.
See related articles:
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