What are Departments?

Departments are typically used to manage multiple physical locations or areas of work within your company.

Each department in Planday has its own schedule. Employees can either work within their assigned department or work across multiple departments, each with a separate schedule.

Subscription limits on departments:

The maximum number of active departments you can create depends on your Planday subscription:

Starter: 1 department
Plus and pro: Up to 5 or more departments

To increase your department limit, upgrade your plan via the account page or contact Planday support using the chat icon in the bottom-right corner.

How to create a new Department

Your Planday workspace comes with a default department named ‘First department’. If you plan on only using this, go directly to editing a department section of this article.

You can add additional departments under the Departments page, where you can also edit existing departments, or from the Employees page.

Create from the Departments page

Go to People > Departments.
Click Create Department.

Create from the People page

Go to People > Employees.
Click the Create Department (+) icon in the left menu.

When creating a new department, you’ll need to:

Enter the department’s name.
Optionally add details like the department number and address.
Specify a department number if you plan to use integrations that require syncing.

How to edit a Department or add employees

Go to People > Departments.
Click the edit icon (✎) next to the department name.

In the Edit Department menu, you can:

Add employees to the department.
Make other changes to department details.
Delete a department.

Click Save to confirm changes or Done to close the menu.

You can also assign employees to a department when creating or editing their profiles.

See related articles:

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