As winter gradually gives way to spring, the days are getting longer and the pace is starting to pick up again. We know that as things get busier, your time becomes even more precious.

Over the past few months, we’ve been working behind the scenes to make your Planday experience feel a little lighter. These updates focus on bringing more clarity to your scheduling, better visibility into your revenue and smoother time tracking across your daily operations.

Whether you’re planning shifts, reviewing performance or managing absences, these improvements are designed to help you stay calm and in control—even on your busiest days.

Let’s take a look at what’s new 👀

For over two decades, Planday has been pioneering workforce management. Now we’re looking toward the future. Our goal isn’t just to make scheduling easier; we are building the industry’s first truly Agentic AI experience.

While that future is still in development, we’re laying the foundation today that already brings smarter, data-driven recommendations to your scheduling workflow.

The new Intelligent Shift Assignment is here to help with the mental load of planning. It analyses your data in real time to provide a ranked list of the best matches for every shift.

Instant, fairer optimisation

Availability, contracted hours and working time rules are considered simultaneously to surface the best match for each shift. This helps you create a more balanced rota that respects your team members’ preferences and work-life balance.

Error prevention

Automatically detect potential compliance issues before they happen, even as the rota changes.

Transparent logic

Each suggestion includes a clear explanation so you always understand why a specific employee is recommended.

Note: This feature is currently in Beta. We’re committed to improving it and would love your feedback. 💙

Take a guided tour here

Learn more here: Intelligent shift assignment explained

Subscription plans: Plus and Pro

We’ve refreshed the shift creation and editing flow in the Planday App to make planning faster and clearer. Now you can:

These improvements are all about making rota planning smoother, giving you one less thing to worry about.

The new Performance overview gives you a clearer picture of which team members and days drive the most revenue. You can now access it via the new Performance menu button under Reports > Revenue, making it easier to open and explore key insights in just a few clicks.

Please note: Access depends on your permissions and security level, so some salary data may be hidden.

With the New Performance Overview you can:

Planday calculates revenue contribution by comparing an employee’s worked hours with the total revenue generated that day, ranking the most efficient employees at the top 🔝

Take a closer look here

Learn more here: Introduction to Revenue Performance

Subscription plans: Plus and Pro

We’ve enhanced the Personio integration to make syncing more reliable and reduce duplicate records.

Subscription plans: Plus and Pro

Alongside the improvements to Personio, we’ve added new HR integrations – HiBob, Sage HR and Bamboo HR – making it easier to keep employee data aligned across systems and cover your HR needs.

To get started with a new integration: Navigate to Settings > Overview > Integrations.

Subscription plans: Plus and Pro

To help you manage employment terms more effectively, you can now view employee age and employment seniority directly within the Employee Full Edit section. These values appear under the Personal details field, to provide overview of key employment data without extra navigation.

Whether you’re tailoring employment terms or just making sure your rota actually makes sense for your team's experience levels, the info you need is now exactly where you’d expect it to be.

Subscription plans: All

We’ve improved the leave approval experience to give you more clarity before approving requests.

A new way to view requests

A row-based layout makes it easier to manage individual leave days.

Non-working day option

You can now mark a day as a non-working day, ensuring no leave balance is deducted and automatically disabling the deduction field.

Accurate working hours conversion

For day-based policies, a new duration field converts leave days into the exact working hours for that employee, improving reporting accuracy. Planday automatically calculates working day duration by checking:

Take a tour to see the improvements here

Learn more here: How to approve or decline leave requests from employees

Subscription plans: Plus and Pro

Our goal is to ensure you have the best possible visibility over your daily operations with the tools already working for you in your portal, so we have released enhancements to Timesheets, with new tools for breaks and supplements 🚀

With Timesheets, you can now:

Any changes to shifts trigger a live recalculation in the background, so your records stay accurate and reliable without the manual effort.

Take a product tour here

Learn more here: Timesheets explained

Subscription plans: Starter and selected portals on Plus and Pro

A number of quality‑of‑life improvements and fixes have been included in this release to make everyday use of Planday more reliable and responsive: from updates in the user interface for improved clarity and readability, to ongoing enhancements to performance and system health across web and mobile – all to make your day work.